Branch Administrator - Randfontein

Orders and capex:

• Creating orders on WebX
• Doing follow ups on invoicing and payments
• Requesting quotes
• Compiling capexs and motivational memos of why the assets needs to be purchased
• Doing follow ups on the capexs
• Ensuring original invoices reaches HQ before the cut off dates
• In charge if the following:
• Ordering stationary
• Ordering cartridges for all the machines
• Ordering paper
• Ordering of equipment such as, spotlights, bullet proofs, hand radios, pcs etc.
• Make sure the equipment list is kept up to date

IODs:

• Completion of WCL2 forms (employers report of an accident)
• Completion of WCL6 forms (resumption report)
• Completion of incident record book
• Send all relevant documentation to HQ
• Ensuring a claim number is received from HQ
• Doing follow ups with the employee and hospital
• Arrange fruit baskets to be delivered if employee is in hospital for a long period of time
• Arrange to visit the employee in hospital if the manager is not available
• Doing disability claims if the employee is found unfit with his/her last medical report

Salaries and other:

• Compiling duty rosters for the hourly paid employees
• PRP for the hourly paid employees
• Compiling the leave schedule for all employees
• Doing leave, sick leave and compassionate leave
• Ensuring that all employees medicals are up to date
• Ensuring all induction training for the employees is up to date (sending them to the mines induction training office)
• Ensuring that all employees do polygraphs once a year or every 6 months, depending on the requirements
• Notifying the employees in advance for the polygraph test
• Arranging for polygraphs
• Sending employees to Gijima for training
• Keeping record of Reg 21
• Sending employees for full fire arm courses
• Making sure they go to SAPS for the SAPS competency
• Making sure all certificates are still valid
• Sending employees to upgrade their gradings
• Arranging transport for the employees to and from Gijima
• Doing follow ups of certificates not yet received
• Sending employees for H&S training
• Sending employees for first aid training
• Handling all the pay queries
• Compiling contracts for new employees
• Ensuring all the documents are completed
• Sending them for medical and induction at the mine
• Making sure they receive the necessary training before working alone
• Doing daily posting sheets
• Sending loan forms when an employee wants to apply for a loan
• Assisting with any salary related problems from the workforce, by explaining how certain things work (stay clued up with all the changes)
• Doing terminations
• Completing termination form and relevant documentation
• Updating PSIRA
• Doing the UIF online
• Doing promotions and all the relevant documentation
• Salary adjustments
• Doing transfers
• Staff purchase
• Keeping personal files up to date

Health and safety:

• Sending out toolbox talks to relevant supervisors for training and signatures
• Sending all relevant documentation to HQ monthly

Monthlies:

• Compiling the following month reports
• HR report
• Training report

Uniforms:

• Issuing of uniforms on a weekly basis to the work force
• Record keeping of all uniform being issued
• Making sure each employee is issued with uniform within the time frame of 10 months
• Monthly stock take and sending it to relevant persons
• Good housekeeping in the uniform store
• Completing staff purchase for employees who lost their uniform due to negligence
• Making sure there is enough PPE on hand in the store
• Providing a list of all the uniform that needs to be ordered each month
• Assisting with the regional warehouse when requested

CVs:

• Checking PSIRA on CVs received
• Arranging interviews when needed
• Conducting the written interview when vacancies are available (also marking of the test papers)
• Arranging interviews with the manager when a candidate from "outside" has done the written interview

General:

• Typing of memos
• Taking messages
• Making copies
• Binding registers
• Assisting management when needed
• Arranging IR to come for hearings
• Arranging refreshments when visitors come to the offices
• Notice boards are being kept up to date
• Good housekeeping of your office

Preferred qualifications/attributes/skills:

• PSIRA Certification Grade B;
• Grade 12 or equivalent qualifications;
• Relevant experience as receptionist/front office clerk;
• Previous experience in a similar position will be advantageous.
• Must be medically fit and willing to undergo polygraph test;
• Excellent written & verbal communication skills;
• A good working knowledge of MS Office (Excel);
• The ability to communicate and present at all levels;
• The ability to work under pressure;
• Clean disciplinary, criminal and credit record;
• Own transport and accommodation;