Executive Secretary - Midrand

To provide high-level administrative support to senior executives by managing schedules, handling correspondence, and coordinating personal and professional tasks. The role demands exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment.

Responsibilities and Duties

Administrative Support:

• Manage and maintain executives’ calendars, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Organize and attend meetings, ensuring accurate minutes are recorded and action points are followed up.

Personal Assistance:

• Handle personal errands, bookings, and reservations for the executive as needed.
• Coordinate household or family-related tasks, such as travel itineraries, appointments, or events.
• Liaise with third parties (e.g., contractors, service providers) on personal matters as required.

Office Management:

• Ensure the executive’s office operates efficiently by maintaining systems and supplies.
• Manage sensitive and confidential information with utmost discretion.
• Oversee and prioritize incoming communication (emails, calls, and messages).

Event Coordination:

• Plan and organize events, such as business meetings, corporate functions, or private gatherings.
• Coordinate logistics, such as venue selection, catering, and attendee management.

Desired Experience & Qualification

• Education: Bachelor’s degree in Business Administration, Management, or related field (preferred but not mandatory).
• Experience:
• Minimum of 5 years of experience as an Executive Secretary or Personal Assistant to a senior executive.
• Demonstrated experience managing both professional and personal tasks for a senior leader.

• Technical Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with scheduling and communication tools (e.g., Google Calendar, Slack).
• Organizational Skills:
• Exceptional ability to prioritize tasks and manage multiple deadlines.
• Strong attention to detail and accuracy.
• Communication Skills:
• Excellent verbal and written communication.
• Ability to interact professionally with stakeholders at all levels.
• Interpersonal Skills:
• High emotional intelligence and the ability to anticipate needs.
• Strong sense of discretion and confidentiality.

• Proactive and self-motivated.
• Flexible and adaptable to changing demands.
• Strong problem-solving abilities.
• Professional demeanour and polished presentation.