Creditors Clerk

Position Overview

The role also includes responsibilities such as verifying supplier statements, resolving discrepancies, and ensuring compliance with payment terms. A meticulous individual with a proactive approach to managing accounts and maintaining strong supplier relationships is essential in a high-growth, multi-channel environment.

Key Responsibilities

• Take full ownership of the creditors book, ensuring accurate and up-to-date records.
• Maintain an accurate aging analysis of creditors and prepare detailed reports for the Finance Manager.
• Ensure timely processing of supplier invoices and matching them with purchase orders and delivery notes.
• Monitor and ensure adherence to payment terms, proactively managing due dates to avoid overdue accounts.

• Perform reconciliations of supplier statements to ensure accuracy and resolve any discrepancies.
• Allocate payments correctly and promptly across multiple banking platforms.
• Prepare and process supplier payments in accordance with agreed payment terms.
• Investigate and resolve supplier queries, ensuring timely responses and issue resolution.

• Build and maintain strong relationships with local and international suppliers.
• Communicate effectively with suppliers to negotiate payment terms and resolve any disputes.
• Verify and ensure all supplier invoices comply with company policies and tax regulations.

• Work closely with the Finance Manager and broader finance team to align on priorities and address risks.
• Support audits by providing necessary documentation related to accounts payable.

• Ensure compliance with company policies and financial regulations regarding supplier payments.
• Identify and implement process improvements to enhance efficiency within the creditors' function.
• Ensure VAT and other regulatory requirements are correctly applied to supplier invoices.

Qualifications & Requirements

Education & Certifications:

• Diploma or Higher Certificate in Finance, Business, or Accounting.

Experience:

• Minimum of 5 years in a creditors/accounts payable role, preferably within a retail business.
• Experience working with ERP systems, preferably Odoo ERP.
• Proven ability to manage supplier relationships and resolve disputes.
• Experience handling multi-currency accounts and international transactions.

Skills:

• Exceptional attention to detail and accuracy in data processing.
• Strong proficiency in Microsoft Excel and financial reporting tools.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills for liaising with suppliers and internal teams.
• Strong problem-solving abilities with a proactive and solution-oriented mindset.

Attributes:

• Highly organized with an eye for detail.
• Self-motivated and accountable for outcomes.
• Comfortable working in an entrepreneurial, high-growth environment.
• Strong sense of integrity, discretion, and confidentiality in handling financial data.

• Competitive salary and benefits package.
• Opportunity to work in a fast-growing, entrepreneurial environment with exposure to both local and international markets.
• Autonomy and ownership of the creditors function, with the ability to impact the company’s financial performance.
• A dynamic and collaborative workplace culture that encourages innovation and continuous learning.