Purchase Order Admin Clerk

Job Purpose: Responsible for supporting procurement activities, processing purchase orders (POs), and maintaining records, ensuring that all activities are executed accurately and timeously.

Key Responsibilities:

• Processing purchase orders and ensure they are approved and dispatched in a timely manner.
• Liaise with suppliers to confirm order details and delivery timelines.
• Support the procurement team in obtaining and comparing supplier quotes.
• Handle and resolve issues related to purchase orders or deliveries.
• Collaborate with finance departments to ensure timely payment to suppliers.
• Maintain and organize procurement-related documentation.
• Maintain and update the supplier database, ensuring all data is accurate and up to date.
• Assist in the preparation of procurement reports and analysis.

Educational Qualifications:

• Diploma or equivalent in Procurement/ Business Admin/ Supply Chain, or related field.

Knowledge and Experience:

• 2 years’ experience in a similar role.
• Clear understanding of invoicing, capturing and payment procedure
• Experience in FMCG/ food manufacturing.
• Knowledge of Sage Evolution
• Proficiency in Microsoft Office Suite

Key Competencies:

• Attention to detail;
• Problem solving;
• Organizational skills;
• Communication and Interpersonal skills;