Receptionist

The Receptionist will be the first point of contact for the company, representing the group of companies professionally and ensuring smooth front-desk operations. This role includes managing incoming calls, greeting visitors, handling correspondence, and providing administrative support to various departments.

Responsibilities:

• Greet and welcome visitors in a friendly and professional manner, ensuring a positive first impression.
• Answer, screen, and direct incoming calls promptly and professionally. Take messages when necessary and relay them accurately.
• Assist with data entry, filing, document preparation, and other administrative tasks

• Sort, distribute, and respond to incoming emails, letters, and deliveries.
• Manage outgoing mail and courier services.
• Schedule meeting rooms, ensuring that they are clean and ready for use.
• Monitor and order office supplies to maintain efficient operations.
• Ensure the reception area is neat, organized, and presentable at all times.
• Provide ad-hoc support to various departments, as and when required.

Requirements:

• Matric certificate (Grade 12) or equivalent; additional certifications in administration or customer service are advantageous.
• Minimum of 3 years’ experience in a receptionist or administrative role, preferably within a multi company environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with switchboard systems and office equipment is an advantage.
• Excellent verbal and written communication skills with a professional and courteous telephone manner (English & Afrikaans)
• Strong ability to multitask, prioritize, and maintain efficiency in a dynamic work environment.
• Friendly, approachable, and able to work with a diverse group of people.
• Ability to handle sensitive information with discretion and professionalism.

Please consider your application unsuccessful if you have not received a response within two weeks of applying.