Project Coordinator - Contract - Hybrid

Our Client a Global Tech firm is seeking a Project Coordinator to join their team in Rosebank on a contract basis for 4 months with possible renewal. The resource will work 4 days a week onsite in Rosebank. They offer stability, growth, attractive rates and a great working environment.

A Project Coordinator plays a vital hands-on role within the Project Management Office (PMO). This position involves executing PMO initiatives, overseeing small to medium-sized projects when necessary, and handling various tasks.

The project coordinator will coordinate the project's schedule, activities, issues, and risks. This includes ensuring that the project management framework is well-organized and runs smoothly. Also includes communicating with various departments in the organization to ensure everyone is on the same page.

PMO Initiatives:

• Process Development / Improvements Project Initiation Challenges (progress tracking, visibility on blockers, etc is the project ready or to be put on hold?)
• Improvements in the PM Onboarding process and consolidation of all documents and training videos
• Editing and consolidating detailed PM processes
• Project intake process - Project Sizing and Template improvements
• PM Training e.g. RAID Management (with a focus on action and decisions)
• PMO Scheduling / Calendar Review project governance practices and suggest improvements related to increasing visibility (Sharepoint) and best practices
• PM reviews and feedback collection
• Assist with bulk template updates, editing, and coordination.
• Manage project governance execution reviews for selected projects.
• Assist in closing gaps in Project Management Tool with vendors / internal support.
• PMO Report Packs with a focus on requirements and consolidation

• Monitoring project progress and creating project status reports for PMO/project managers and stakeholders.
• Assisting with resource scheduling so that team members have the necessary resources to complete their tasks.
• Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle.
• Managing project management documents such as the project plan, budget, schedule or scope statement, as directed by the project manager
• Executing various project management administrative tasks including keeping the project or initiatives up to date.
• Support team members when implementing risk management strategies

• Must have strong multi-disciplinary stakeholder communication skills
• Change management skills
• Excellent time management skills and ability to manage multiple streams of work

• Bachelors degree / Diploma in business administration, management or a related field
• Project Management Courses / Certification (CAPM or other)
• Working knowledge of project management software (MS Project, Projects Online or similar)
• Proficiency with Microsoft Office