[ref. s88384301] Office Administrator -Recruitment and Training

1. Tender Management:

• Identify and track tender opportunities relevant to the company.
• Manage the preparation and submission of tender documents in line with client requirements.
• Ensure all tender submissions comply with the required formats, specifications, and deadlines.
• Maintain a structured database of past and current tender submissions for future reference.

1. Documentation & Compliance:

• Review and analyse tender documents, ensuring accuracy and inclusiveness as per requirements.
• Gather and organize supporting documents from various departments/ stakeholders.
• Ensure all company certifications, financial documents, and compliance records are updated beforehand and available and included in all submissions.
• Monitor and track tender amendments or appendixes, updating submissions as needed.

1. Stakeholder Coordination:

• Work closely with relevant stakeholders to compile tender responses.
• Liaise with external vendors, partners, and subcontractors for joint submissions where necessary.
• Represent as the central point of contact for all tender-related inquiries.

1. Process Improvement & Reporting

• Continuously refine and improve tender processes to enhance efficiency and success rates.
• Maintain a database of awarded and lost tenders, analysing trends and key takeaways.
• Generate reports on tender activities, submission outcomes, and key learnings.

Desired Experience & Qualification:

• Matric
• NQF 4 Business administration/ Office Management advantageous
• Related qualification advantageous
• 1 - 2 years' administrative/ tender administration experience

Required Skills & Competencies:

• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.
• High attention to detail with the ability to meet tight deadlines and work under pressure.
• Strong problem-solving and analytical skills.
• Ability to collaborate effectively with multiple departments and teams.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and document management systems.
• Familiarity with online tender portals and procurement processes