Company Secretarial Administrator CPT

MAIN PURPOSE OF POSITION

The role is required to render a professional company secretarial services to local and international clientele of the firm

MAIN DUTIES & RESPONSIBILITIES

• Maintain company statutory records and minute books;
• Maintain electronic database and - statutory records;
• Draft and register documentation relating to various simple and complex aspects of Company-, Close Corporation
• and Trust laws.

• shareholders,
• MOI’s and new company registrations; complex group restructurings transactions.
• Liaise with CIPC, TRP and the Master of the High Court with regards to related registrations; and
• Direct reporting and correspondence to clients re the registration process;
• Assisting with administrative duties, ie. Preparing of invoices, opening of client codes for new assignments, etc.
• Performance of inhouse administrative functions in the CoSec Department as required from the HOD from time to time. EDUCATIONAL QUALIFICATIONS & EXPERIENCE
• A relevant 3 Year Company Secretary Diploma, or similar qualification from a recognized tertiary institution will be advantageous; and
• The candidate should ideally have gained at least 3 years’ relevant experience in a company secretarial environment (preferably within an audit / accounting environment);
• Attending to Beneficial Ownership filings (drafting of required documentation and filing with authorities are required. TECHNICAL SKILLS & BEHAVIOURAL ATTRIBUTES
• Commercial acumen;
• A sharp sense of accuracy and attention to detail is a pre-requisite;
• Above average administrative skills and organizational abilities;•

• Ability to work independently and think proactively;
• Must be a self-starter who is deadline driven and be able to find solutions to work related matters;
• Ability to prioritize tasks and a driver of results;
• Excellent written and verbal communication skills in both English & Afrikaans;
• Strong ability to work affably with others;
• Must be willing to take instructions and be trained and work together as a team member;
• Take responsibility for own development and contribute to team effectiveness;
• Ensure a cost-effective service to clients and the firm;
• Contribute to an enabling environment for highly engaged employees;
• Intermediate knowledge of MS Office package;
• Experience in an electronic secretarial/statutory package are required;
• Experience in an electronic task management system – will be advantageous; and
• Legal and financial experience / background an advantage.