Finance Administrator - Randburg

Responsibilities:

• Maintaining and sustaining the finance departments continuity;
• Adopt the business team culture to build a high performing organization (HPO);
• Maximise business profit for the Group;

• Liaise with internal stakeholders including your department, Operational Sites, Directors, HR department and the Maintenance department.
• Liaise, maintain and build new relationships with external stakeholders such as auditors, Banks, SARS, Department of Labour (UIF and SDL) and MIBCO;

• Provide Directors with sound financial information which contributes to overall effectiveness of the business.
• Administer the financial affairs of the business and adhere to a strict maintenance budget
• Maintain relationships with tenants, rental collections, timeous payment of municipal accounts
• Creditors
• Ensuring timely capturing of all supplier invoices.
• Liaise with suppliers on invoice corrections and account queries.
• Correct Payment of Progress Payment Certificates.
• Debtors
• Debtors' recons and collections (Engen; Sites etc)
• Invoicing within a reasonable time frame
• Reconciliations
• Bank Recons
• Monthly reconciliation of Supplier Accounts and Credit Cards.

• Assist and Review Budgets Prepare and Review Budgets for Operational and Newl Sites.
• Compile budgets from a zero-cost base and amend budgets as and when required, in accordance with the agreed expectations from the Directors and Project QS.
• Consolidate budgets and review with the Directors.
• Develop and plan expenditure and control all costs expenses in accordance with the accepted budget. Monitor expenses versus budget, targets and striving towards a year on year improvement.
• Provide all necessary back up information to support budgets, as well as all additional information required.
• Budget Presentation
• Financial Year End
• Liaise with auditors and handle any matters of principle raised by them.
• Review the annual tax returns for the Group, including all the required schedules; so as to ensure that adverse exposure to taxation is limited.
• Drafting of statements of assets and liabilities, capital reconciliations and tax computations
• Statutory Returns
• Comply with legislation / regulatory requirements and avoid any penalties or fines.
• Complete Income Tax returns, based on financial statements generated by the Audit and Bookkeeping Departments
• Complete Income Tax returns, based on the necessary information obtained from managers, Supervisors etc, other than those for which financial statements have been prepared for by the Audit and Bookkeeping Departments
• Attach all necessary documentary proof to the completed Income Tax returns, so as to eliminate unnecessary queries and revised assessments from SARS
• Complete Income Tax returns, forward to auditors and Directors for signature, and lodge returns with SARS within the shortest possible turnaround time, all other constraints considered, so as to ensure that submission deadlines are met
• Deal with queries from SARS relating to Income Tax returns, VAT, PAYE completed, at the discretion of the relevant director
• Monitor the submission of returns for the relevant partner(s) ensuring that returns which can be submitted are submitted timeously
• Applications to SARS for registration of clients, where required
• Accounts Receivable Management
• Monitoring and review of all Rental Collections
• Maintain and control External Billing
• Monthly Financial Reports
• Analyse and interpret the monthly revenue figures to provide reporting to the directors
• Review monthly spread to ensure proper investigations done before ledger closed to run final reports.
• Produce monthly management pack for property companies
• Produce half-year management accounts for property companies
• Reconciliations
• Review monthly reconciliations and report or adjust on approval.
• Cashflow Management
• Monitor and optimise the cash flow withing the Group in order to meet financial commitments.
• Property Register
• Maintain and manage the Groups Property Assets to ensure that the Group and its divisions and subsidiaries comply with the auditors requirements on a daily basis.
• Internal Control
• Implement and maintain all necessary control measures.
• Ensure controls are periodically reviewed to test whether they are adhered to
• Overview of Tasks
• Capturing the cashbook and doing allocations
• Capturing books to trial balance
• Compiling / Reconciling / Review and Submission of Vat Returns (handling Vat audits)
• Creation of new suppliers on Sage
• Handling all incoming and outgoing mail relating to Property Projects
• Handle all billing issues/ invoice issues
• Budgeting and Forecast support
• Liaise with Site/Branch management on all financial deliverables adhering to specified timelines and output
• Calculating third and additional top-up payments when required
• Controlling general administration of key duties and responsibilities
• Performing any other tasks relating to the completion of Income Tax returns, which may be reasonably expected
• Desired Experience & Qualification

• Bachelors degree in Finance/ Accounting/ Banking or equivalent qualifications
• Good knowledge of the Companies Act 71 of 2008;
• Proven experience in Sage Pastel;
• Ability to interpret and interrelate data as well as develop good and integrated business analysis and projections to support decision making;
• Proficient in Microsoft Office (Word, PowerPoint, Excel and Outlook);