Junior Administration Assistant / Receptionist

apartmentPersona Staff placeCape Town calendar_month 

Requirements:

  • 1 years’ experience in a similar role
  • Computer literate
  • Bilingual in Afrikaans and English
  • Matric certificate with Mathematics
  • Detail orientated and time management skills.
  • Diploma in Office Administration or equivalent.
  • Ability to handle workload with discretion.
  • Computer literate.
  • Must have time management and organizational skills.

Responsibilities:

  • Answering and directing the calls.
  • Managing the boardroom bookings for meetings and interviews.
  • Preparation of onboarding gifts and doing an office tour with the new employees.
  • Ordering of office supplies and stationery.
  • Managing the cleaning staff’s schedules and duties.
  • Managing the access tags, office keys and assignments.
  • Filing and maintaining a record of key and tag forms and waiver forms.
  • Updating of the register with the keys, tags and forms.
  • Sending an email out for staff members birthdays.
  • Management of the aircon, kitchen equipment, chairs and desks and the building.
  • Allocating contact people at the security company.
  • Downloading of the door log reports and maintaining the attendance register.
  • Maintaining annual, sick and family responsibility leave register.
  • Informing management regarding sick leave and follow up on outstanding leave entries.
  • Comparison of leave on timesheets on sage.
  • Filing and maintaining records of manual leave applications.
  • Update the list for parking and allocation of parking to new employees.
  • Update and maintain the parking register and allocations.
  • Submit new allocations, payments for payroll deductions and ordering of parking plates.
  • Planning of the events for the company, including booking of the venues, DJ services and entertainment.
  • Sending out invites for the events and purchasing of food and beverages according to the dietary requirements.
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