Trust and Foundations: Administrator - Johannesburg

The Trust and Foundations administrator plays a critical role in ensuring that the social investment programmes run as efficiently as possible. The role provides research and analysis support for the monitoring and evaluation of programmes which means raising questions about program progress and tracking the progress made towards outcomes envisaged by social investment vehicle (Trusts).

Requirements

• General administration of the Trust: Develop reports, correspondence, provide technical documents, undertake special projects, and collect all relative supporting documents that may be required from the Trust from time to time.
• Collation of all necessary documentation relating to administration of the Trusts.
• Support the Governance and Compliance Officer in preparing the trust meeting materials i.e., minutes, trust resolution registers and board packs.
• Ensure the smooth running of the trust’s operations.
• Organise events and travel logistics on behalf of the trusts.

Management of Trust Programmes and Investments (Grants):

• Manage and assess performance of programmes undertaken by the trust.
• Responsible for the verification of primary beneficiaries per programme.
• Where necessary, conduct due diligence on and recruit new programmes for the trust to fund.
• Responsible for reviewing fund applications.
• Responsible for monitoring and evaluating Programme impacts run by the Trusts.
• Responsible for analysing grants so that the trusts total investments can be managed.
• Ensure grant funding is in line with the trust’s strategy and objectives.
• Analyse grant recipient reports to make recommendations to the Board of Trustees where there are shortfalls or strengths in programmes.
• Conduct site visits to evaluate grant recipient programmes.
• Provide support to beneficiary organisations where required to ensure their success in programme implementation.

• Maintain stakeholder relationships based on expectations.
• Attend scheduled stakeholders’ meetings and information sessions.

• 1-2 years’ work experience as a secretary in the legal or development sector.
• A paralegal qualification.
• Community Trust experience or Development background will be beneficial.
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Experience in data collection, review, analysis, and reporting
• Exceptional administrative, organisational and communication skills
• Confident driver with valid driver’s license
• Must be able to juggle multiple tasks and be multi-faceted.
• Must be a problem solver.

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