Manager: Safety Security and Precinct Management, including Serjeant-At-Arms

Remuneration: R1 241 601.44 (per annum cost to company)

Details of vacancy

Our Client has a vacancy for the role of Manager: Safety Security and Precinct Management, including Serjeant-At-Arms. This role is part of the Directorate Institutional Enablement and reports to the director.

Primary responsibilities include (but are not limited to):

• Manage the unit Safety Security and Precinct Management
• Perform the allocated and ceremonial duties of the Serjeant-At-Arms
• Perform the duties of Chief Security Officer and provide advice on security matters
• Precinct management and Occupational Health and Safety
• Provide logistical support services including Government transport management

Essential requirements for the role

Applicants wanting to be considered for the role must have:

• Relevant NQF Level 7 (360 credits) degree or equivalent
• A minimum of five years’ appropriate experience in holistic Security Management
• Knowledge of security vetting and policies
• Knowledge of cybersecurity protocols, requirements and business strategies
• Logistics and Project Management
• Management and Leadership skills
• Occupational Health and Safety
• Expenditure Management
• Computer skills (MS Word, MS Outlook, MS Excel, MS PowerPoint, MS Teams)

This is a fast-paced but compliance-driven organisation. Individuals who thrive in this environment:

• Display resilience and the ability to cope with pressure
• Display integrity, reliability and well-developed interpersonal skills to interact with individuals across all levels in the business environment
• Demonstrate proactive management
• Demonstrate problem-analysis and solution-formulation skills
• Display service orientation
• Demonstrate excellent attention to detail
• Display strong interpersonal and communication skills (verbal and written)
• Demonstrate the ability to work independently, yet open to guidance
• Demonstrates a proven ability to network and leverage relationships with stakeholders and partners
• Possesses high levels of confidentiality in line with the job requirements

1. Overall management of the unit

• Actively participate in the review and development of the organisation's Strategic Plan and Annual Performance Plan in accordance with timeframes set by Provincial Treasury and the Secretary
• Effective planning of projects and resources
• Set and re-evaluate objectives of the unit within the framework of the organisational objectives
• Develop strategies for continuous improvement in the security management space

• Lead, plan, organize and monitor activities of the unit
• Manage performance and development of staff
• Identify and rectify staff development needs
• Implement people management policies, innovations, strategies and approaches within the unit
• Implement the People Management Delegations

• Ensure compliance with existing policies related to procurement and financial matters within the unit
• Expenditure Management of the unit
• Ensure all Supply Chain Management activities within the unit are carried out in terms of the Accounting Officer’s delegation
• Responsible for budget projections for the unit
• Costing of Security and Building management plan

• Monitor and review internal procedures and policies to ensure effective and efficient service delivery
• Ensure unit’s activities strive towards meeting client’s needs and proactively responding to the needs of the organisation
• Ensure complaint management system in operation to respond effectively and efficiently to complaints from internal and external stakeholders
• Resolve conflict or challenges promptly
• Adherence to time frames as per service level agreements with various service providers and / or stakeholders

1. Critical Infrastructure Security Management

• Review the Security Policy and Plan at prescribed intervals
• Perform the duties of Chief Security Officer in terms of the approved Security Policy of the Organisation
• Preparation for the annual security assessment or appreciation for Critical Infrastructure
• Ensure adherence to the full implementation of Critical Infrastructure Protection Act (CIPA)
• Represent the institution at various Security Management forums
• Represent the institution at the State of Security Agency EXCO
• Ensure quarterly Joint Planning Committee (JPC) meetings are scheduled
• Ensure appointment letters for JPC members are drafted and the necessary security clearances are conducted
• Research best practice models on Critical Infrastructure Management
• Research security related matters and provide inputs to the Accounting Officer
• Submission of annual and monthly Critical Infrastructure Security statistics

1. Precinct Management

• Conduct needs assessment with regards to office accommodation for members and staff of the organisation
• Annual preparation and submission of a comprehensive User Asset Management Plan (UAMP) to the Department of Infrastructure
• Providing updates on capital / maintenance projects to the Internal Arrangement Committee
• Ensuring implementation of the Service Level Agreement with the Department of Infrastructure
• Compilation of monthly and quarterly reports to the Director Institutional Enablement

1. Physical Security at Precinct and Parliamentary Oversight visits

• In conjunction with SAPS ensure that a physical security presence is maintained and managed at the parliamentary precinct
• Foster good working relationships with the South African Police Services (SAPS), Department of Community Safety (DCS), State Security Agency (SSA) and other law enforcing agencies
• Ensure security assessments are conducted for parliamentary oversight visits to ensure adequate protection for Members of Parliament, support staff and guests
• Ensure adequate security measures are in place to deal with service delivery and other protest marches to the Provincial Legislature.
• Manage and oversee Chamber Security on Parliamentary sitting days and perform the duties of Serjeant-At-Arms
• Effective and efficient security preparations for the State of the Province address

1. Business Continuity Management and Occupational Health and Safety

• Draft and submit Business Continuity Plan for approval
• Coordination of any emergencies in terms of the Business Continuity Plan
• Reporting of the Business Continuity Plan and any other emerging risks at GOVCOM
• Implementation of the Occupational Health and Safety Committee and acting as Chairperson.
• Conduct awareness sessions for all staff in relation to Occupational Health and Safety
• Ensure Occupational Health and Safety representatives appointment letters are drafted and renewed as per legislation
• Coordination of training for Occupational Health and Safety representatives
• Plan and execute annual evacuation drill with all role players in a shared building complex
• Incident investigation and reporting
• Represent the organisation at meetings with Disaster Management Centre
• Ensure compliance with Occupational Health and Safety Act and all other relevant legislation

1. Government Motor Transport (GMT) and Logistics

• Management of Service Level Agreement between the organisation and GMT
• Ensure the Speaker, Deputy Speaker and administration have the right vehicle pool to execute their mandate
• Ensure memo for monthly GMT billing / account is acknowledged and signed
• Manage GMT in terms of Transport Circular 4 of 2000
• Perform cost benefit analysis and provide report
• Management of transportation for members and staff

1. Contract Management / Administration

• Contract management for the following Service Level Agreements:
• Catering
• Cleaning
• Photocopiers
• Plants
• Telecommunications

Application requirements and information:

When applying for this role, please ensure that you:

• Submit a recently updated CV
• Attach originally certified copies of all relevant qualifications
• Attach an originally certified copy of your ID

• The successful candidate will be vetted for security purposes.

Closing date for applications: Wednesday,11 September 2024

Employment equity:

The organisation will apply the principles of equal opportunity and representivity.