HR Administrator
Systems – Payspace and Sage VIP premier will be advantageous.
Key Responsibilities of HR Admin
Reporting & Documentation: Prepare and submit HR reports to HR Manager.
Submit a list of new employees to the Marketing Manager and Learning & Development Manager.Submit a list of terminated employees to IT.
Extract requested documents for internal audits.
Employee Support & ESS Management: Assist employees with ESS (Payspace) registration and profile management.
Create mock payslips for employee review.Provide branches with salary history for UIF documentation and assist with completing UIF documentation.
Personnel Records & Compliance: Organize and maintain personnel records (both electronic and hard copy).
Complete UIF documentation for Head Office staff.Consolidate IR input from branches and update the Master IR Disciplinary Tracking document.
Onboarding & Requisition Management: Submit Head Office Staff Requisitions, EAAs, and Employee Adjustments via the onboarding app.
Assist with updating job descriptions.Provide administrative support in updating company policies.
HR Administration Support: Issue employee numbers and manage (de)activation of PMN for employees.
Assist the HR Manager with new starter notices, access forms (Alex Forbes), and long service lists for certificates.Compile documents for B-BBEE audits and support transformation officers.
Capture employee surveys
Compliance & Background Checks: Conduct criminal, credit, and qualification checks for Head Office and selected branches.
General Administration: Handle various general HR administrative duties as needed.
Learnership Payroll: Receive payroll input from branches & process learnership payroll & send to branches to confirm that
Onboarding and terminating learners on payroll
MINIMUM RequirementsMatric
Diploma in HR or Equivalent (advantageous)
2 years