Personal Assistant

This role requires exceptional communication and organizational skills to handle complex schedules, coordinate high-level meetings, and support the CEO in driving the company's mission to promote sustainable resource management and environmental responsibility.

Responsibilities:

• Serve as a Personal Assistant to the CEO and carry out duties effectively and in the best interests of the Company.
• Diary management.
• Coordination of travel arrangements both local and international as well as for all international travellers who visit SA.
• Typing, filing and administration.
• Coordination of events for Veolia Services Southern Africa.
• Make all business trip arrangements for CEO/Directors/HR, i.e. appointments, hotels, flights, etc. on a computerised online system, drawing up the Itinerary.
• Make all business trip arrangements for visiting dignitaries travelling to SA.
• In the CEO's absence from the office, ensure calls are transferred to and handled by other responsible members of staff.
• Screen all CEOs telephone calls, and make calls for him.
• Make appointments with customers/potential customers within South Africa with whom the CEO wishes to meet.
• Arrange all internal meetings as required by the CEO and take minutes where necessary.
• Coordinate presentations, minutes and agendas for all Senior/Executive Management meetings.
• Liaise with members of staff and external parties wishing to set up appointments with CEO.
• Arrange itineraries for CEOs overseas visitors and organise, when required, lunches in the Boardroom or at outside venues.
• Type correspondence, monthly schedules and graphs, monthly GM reports and any other information/documentation required by CEO.
• Take accurate minutes of meetings and distribute.
• Maintain a filing system for the CEO.
• Manage leave of Management Team.
• Create travel profiles on KDS platform.
• Management of CEOs calendar if required.
• Lead and assist with the Social Committee duties.
• Coordination of special events and communication as & when required.
• Assist and set up Team Building events.
• Assist with arranging the annual Senior Managers Conference.
• Generate Purchase Requisitions and Purchase Orders on LATIS software package.
• Serve on the H&S Committee if applicable based on location.
• Financial recons of travel / expenses etc.
• Place monthly tea and coffee order for relevant offices.
• Perform any other duties required by the CEO.

Key Skills:

• Excellent organizational and time-management abilities, with a strong focus on detail and accuracy.
• Strong verbal and written communication skills, able to interact professionally with various stakeholders.
• Proactive and resourceful, with the ability to anticipate the CEOs needs and act independently.
• High level of discretion and integrity, capable of handling confidential information.
• Strong problem-solving skills and the ability to work under pressure.

Qualifications:

• Grade 12, plus Post Matric Secretarial Certificate or Senior Secretarial Certificate or assessed equivalent competence.
• 5-8 years' experience as a Senior/Executive Secretary in a similar environment.
• Computer Literate in the relevant Software (Google Suit, Relevant ERP, Docusign etc.).
• Working knowledge of statutory requirements as far as the company registration etc.
• General business experience in the marketing/finance/procurement fields are advantageous.
• Previous exposure working in a global multinational is a distinct advantage.