Company Secretarial Administrator

Key accountabilities and decision ownership

• Maintenance of all statutory records for all statutory entities, in digital format and where applicable, in hard copy format.
• Filing of annual returns to CIPC, including the conversion to XBRL.
• Lodgement of all changes to company information with CIPC including but not limited to: appointment of directors, auditors and company secretaries; and amendments to memorandums of incorporation.
• Preparation of all resolutions required to lodge changes to company information with CIPC.
• Prepare all the “paper” AGM notices for all subsidiary companies and ensure appropriate execution thereof.
• Support Finance team in attaining approval and signature of annual financial statements in a timeous matter.
• Preparing resolutions for the declarations of dividends and financial assistance in respect of subsidiary companies, in accordance with the Companies Act requirements, and

• Supporting the digitising of current and historical statutory records.
• Arrange for and co-ordinate formation of companies, deregistration and liquidation of companies.
• Assisting with minute taking, compilation of board packs and and board meeting management, where required.
• Manage trust administration and provide guidance with regards to set up of trusts.
• Ensure a smooth annual statutory audit process by independent auditors.
• Manage compliance with all Vodafone statutory systems and reporting, including the Diligent (BluePrint) platform. Day to day administrative and statutory duties.
• Assist with the management of the budget and related departmental accounting process.
• Ad hoc duties and project work from time to time.
• Raise the profile of the company secretarial and governance functions in Vodacom / Vodafone.

• Proven track record in managing company secretarial administration for a large number of companies (>40).
• Must be able to work independently, including setting up necessary structures to achieve the objectives of the role.
• Must be able to build relationships with key stakeholders and work with them in a collegiate and collaborative manner

• Strong organisation skills
• Meticulous attention to detail
• Ability to work under pressure
• Excellent English communication skills- both oral and written
• Excellent understanding of the Companies Act and CIPC processes, Must have technical / professional qualifications (not negotiable):
• 10 years of relevant company secretarial experience.