Personal Assistant

This role requires exceptional communication and organizational skills to handle complex schedules, coordinate high-level meetings, and support the CEO in driving the company's mission to promote sustainable resource management and environmental responsibility.

Responsibilities:

• Manage and organize the CEOs calendar, scheduling internal and external meetings, and ensuring efficient time management.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring seamless transitions across multiple locations.
• Prepare meeting agendas, presentations, and reports, ensuring the CEO has all necessary materials and information in advance.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, maintaining a high level of professionalism and confidentiality.
• Draft, review, and organize correspondence and documentation for the CEO, ensuring accuracy and timely responses.
• Support project coordination by assisting with task tracking, deadlines, and communications with team members.
• Organize events and meetings for the executive team, ensuring all logistics are handled and objectives are met.
• Maintain efficient filing and document management systems to ensure easy access to necessary information.
• Handle ad hoc tasks and special projects as required, adapting to changing priorities and needs.

Key Skills:

• Excellent organizational and time-management abilities, with a strong focus on detail and accuracy.
• Strong verbal and written communication skills, able to interact professionally with various stakeholders.
• Proactive and resourceful, with the ability to anticipate the CEOs needs and act independently.
• High level of discretion and integrity, capable of handling confidential information.
• Strong problem-solving skills and the ability to work under pressure.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with scheduling and document management tools.
• Minimum of 5 years of experience as a Personal Assistant or Executive Assistant, preferably in a corporate or environmental solutions setting.
• Proven experience in managing complex schedules, travel arrangements, and high-level communications.
• Previous experience in a sustainability or environmental management-related industry is an advantage.

Qualifications:

• Bachelors degree or equivalent qualification is preferred.