[ref. w04510601] Executive Personal Assistant

Our client is seeking an Executive Personal Assistant who will be responsible for providing high-level administrative support to the CEO and other Executive Committee members. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel and accommodation for executives.
• Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
• Manage the Executive's contacts.
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.
• Welcome the Executives guests by greeting them, in person or on the phone, answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to manage C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Complete ad hoc projects as assigned such as personal events and/or family needs.
• Organize complex calendars and schedules, resolving any scheduling issues.

Skills:

• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Accuracy.
• Professional approach.
• Excellent Administration.
• Be a hardworking, driven, initiative-taking, ambitious person who will be able to work independently and accurately.
• Excellent oral and written communication skills.
• People centric.
• Flexibility.
• Excellent organizational skills.
• Diligence.
• Self-driven.
• Good communicator.
• Good people skills.
• Assertive nature.
• Logical thinker.
• Elevated levels of initiative.
• Work independently, with a high degree of responsibility.
• Work well under pressure and adhere to deadlines.
• Critical thinking skills.
• Good planning.
• Organizational, analytical, and decision-making skills.
• Confidentiality.
• 5-8 years experience.
• Experience as a Personal Assistant and Public relations officer.
• MS Excel (Expert).
• MS Word (Expert).
• MS PowerPoint(Expert).
• English speaking.

Qualifications:

• Degree in Public Relations or similar.