Junior Project Coordinator

Introduction

The junior production coordinator is responsible to assist with day-to-day operations of all projects including planning, costing and execution of projects, communication with all relevant stakeholders; managing of delivery deadlines and the general administrative processes throughout each project.

Duties & Responsibilities

Pre-production:

• Verify the technical specifications for the trailer (OEM drawings or Audits)
• Create job tickets as required
• Confirm the trailer sizes and co-ordinating of prepsheets
• Obtain quotations from factory / supplier
• Generate cost estimates based on scope of project
• Update project status regularly on Fusion Software
• Administrative filing and capturing of all project documentation

Production:

• Capturing of client order details per project
• Capturing of audit reports / drawings per project on Fusion Software
• Assist with coordination of client repair requests with key stakeholders
• Generate purchase orders for external suppliers
• Submission of print files/job bags to print room/external suppliers/factory
• Coordination and filing/record keeping of screen layouts and sample prints
• Continuous liaison with key stakeholders re delivery/fitment/application dates
• Update project status regularly on Fusion Software
• Filing/record keeping of delivery notes per project
• Client invoicing
• Capturing of supplier invoices
• Perform closure administration per project

• Assist with client liaison re quotation requests / artwork briefs as needed
• Assist with filing of received artwork assets as needed
• Ensure all project statuses are updated daily

Desired Experience & Qualification

• Project Management - Monitoring project progress, identifying potential issues, and taking corrective actions.
• Attention to Detail - Accuracy is essential for reading technical drawings, preparing cost estimates, issuing of purchase orders, capturing supplier invoices and issuing client invoices.
• Time Management - The ability to organize your time and workload efficiently to meet deadlines.
• Self-Starter – The ability to be pro-active with an aptitude to learn new skills and actively seeking ways to improve knowledge
• Problem-Solving - The ability to anticipate and solve problems that may arise during the production process.
• Communication - Excellent verbal and written communication skills are needed to interact with colleagues, suppliers and customers. Ensure clear and consistent communication within the project team and with stakeholders.
• Teamwork - The ability to work effectively as part of a team is essential.
• Adaptability - The ability to be flexible and open to change in a dynamic production environment.
• Work Ethic - A strong work ethic and the ability to work well under pressure.

• Gr 12 (Matric)
• Computer literate
• Tertiary Qualification in Administration or Project Management is advantageous
• Work experience in Microsoft Software (Outlook, Excel, Word, Teams)
• Experience working in a creative/studio environment advantageous
• Experience working in a print production environment advantageous (large format print)
• Knowledge of the trailer industry advantageous
• Drivers license and own transport

Package & Remuneration

Location

Irene, Pretoria (Training period)

Rosslyn, Pretoria (Permanent)

Remote working days is a possibility but at management discretion

Work hours

Standard – Monday to Friday

07:30 to 16:30 / 08:00 to 17:00

Employment level

Operational / Intermediate

Interested?